Scale Your Interior Design Firm, Effortlessly.
Delegate your back-office tasks—from CAD drafting to procurement—to a dedicated, expert team.
So you can get back to what you do best: creating beautiful spaces.
Stop Drowning in Admin. Start Designing Again.
You launched your firm to bring creative visions to life, not to get buried under purchase orders, CAD revisions, and client scheduling. The administrative burden is the #1 barrier to growth for creative firms. It drains your time, stifles creativity, and keeps you from focusing on high-value, billable work. It's time to reclaim your passion.
An Extension of Your Studio, Not Just a Service
We're more than just an outsourcing provider. We are your strategic partner, deeply embedded in the design world. We provide the specialized support you need to scale profitably and sustainably.
Design Industry Expertise
Our team isn't just skilled in software; they understand the nuances of the interior design process, from concept to installation. We speak your language.
Seamless Integration
We adapt to your workflow and tools. Whether you use Studio Designer, Ivy, Asana, or a custom system, our team integrates smoothly, feeling like an in-house extension.
Ironclad Security & Confidentiality
Your designs and client data are your most valuable assets. With SOC 2, ISO 27001, and CMMI Level 5 certifications, we ensure your IP is protected with enterprise-grade security.
Scale On-Demand
Take on larger projects or manage busy seasons without the risk and cost of hiring full-time staff. Scale your dedicated team up or down as your pipeline dictates.
Significant Cost Savings
Access a global talent pool of vetted design support professionals at a fraction of the cost of local hires, reducing your overhead by up to 60%.
Dedicated Project Management
You're not managing freelancers. You get a dedicated project manager who ensures quality, timeliness, and clear communication, freeing you from day-to-day oversight.
Time Zone Advantage
Leverage our global presence to keep projects moving around the clock. Submit revisions at the end of your day and have them ready for you the next morning.
Risk-Free Trial
We are confident in our ability to deliver. That's why we offer a 2-week paid trial and a free-replacement guarantee to ensure a perfect fit for your firm.
Proven Process Maturity
With over two decades of experience and CMMI Level 5 certification, our refined processes ensure consistent quality, reliability, and efficiency in every task we handle.
Your Complete Back Office Solution
We offer a comprehensive suite of services designed to handle every non-creative task, freeing your design team to focus on what they do best. Explore our capabilities.
CAD Drafting & 3D Modeling
Precision-perfect technical drawings and models that form the backbone of your projects. Our experts are proficient in industry-leading software.
- Floor plans, elevations, and sections in AutoCAD.
- BIM modeling and construction documents in Revit.
- Conceptual and detailed models in SketchUp.
Renderings & Visualizations
Bring your designs to life with photorealistic renderings that captivate clients and stakeholders, helping them visualize the final space.
- High-quality interior and exterior renderings.
- Proficiency in V-Ray, Lumion, and other rendering engines.
- 360-degree panoramic views and virtual tours.
FF&E Specification Sheets
Meticulous and standardized documentation for all Furniture, Fixtures, and Equipment, ensuring accuracy for procurement and installation.
- Detailed spec sheets with images, dimensions, and finishes.
- Consistent formatting for professional presentation.
- Integration with your project management software.
Permit Application Paperwork Support
Navigate the complexities of permit applications with our support. We help prepare and organize the necessary documentation for submission.
- Assembling required drawings and specifications.
- Filling out application forms accurately.
- Ensuring document packages are complete and organized.
Procurement & Purchase Order Management
A streamlined and efficient procurement process from order to delivery, saving you time and preventing costly errors.
- Generating and tracking purchase orders.
- Confirming stock, pricing, and lead times with vendors.
- Managing the entire order lifecycle.
Vendor & Supplier Coordination
Act as the central point of communication for your vendors, ensuring timely information flow and smooth project execution.
- Requesting quotes, samples, and CFAs (Cutting for Approval).
- Coordinating delivery schedules and logistics.
- Resolving vendor-related issues proactively.
Client Invoicing & Billing
Ensure healthy cash flow with timely and accurate invoicing. We handle the financial paperwork so you can focus on your clients.
- Preparing client invoices based on project milestones or hours.
- Tracking payments and sending reminders.
- Reconciling vendor invoices against purchase orders.
Project Management Support
Keep your projects on track and organized. Our team provides administrative support within your preferred project management platform.
- Updating project timelines and task lists in Asana, Trello, etc.
- Organizing project files and documentation.
- Preparing and distributing project status reports.
Bookkeeping & Expense Tracking
Maintain clear and accurate financial records for your projects without the administrative headache, ensuring you stay on budget.
- Categorizing project-related expenses.
- Tracking costs against budget allocations.
- Preparing financial summaries for client and internal review.
Design Presentation Preparation
Create polished, professional, and persuasive design presentations that effectively communicate your vision and win projects.
- Layout and formatting in InDesign, Canva, or PowerPoint.
- Integrating renderings, floor plans, and FF&E selections.
- Ensuring brand consistency across all presentation materials.
Mood Board Creation
Visually articulate the aesthetic direction of a project with beautifully curated mood boards that inspire clients and guide the design process.
- Sourcing high-quality inspiration images.
- Arranging visuals to create a cohesive design story.
- Digital and physical mood board formatting.
Sample Library Management
Keep your physical and digital material libraries organized and up-to-date, making the design process more efficient.
- Cataloging new material samples.
- Managing vendor contact information.
- Maintaining a digital database of your material library.
Client Communication & Scheduling
Handle routine client communications and meeting coordination, ensuring your clients feel supported while freeing up your time.
- Scheduling client meetings and site visits.
- Sending project updates and reminders.
- Fielding non-design-related client questions.
Website & Portfolio Updates
Keep your most important marketing tool fresh and current. We handle the backend updates to showcase your latest work.
- Uploading new project photos and descriptions.
- Updating team bios and company information.
- Basic content updates on platforms like WordPress or Squarespace.
Social Media Content Preparation
Build your brand presence online with consistently prepared content, ready for you to post on your social media channels.
- Formatting project images for Instagram, Pinterest, etc.
- Drafting project descriptions and captions.
- Scheduling posts using your preferred tools.
Our Seamless Onboarding Process
We've refined our process to be efficient, thorough, and completely transparent, ensuring your outsourced team feels like a true extension of your studio from day one.
1. Discovery & Alignment
We start with a deep dive into your firm's unique workflows, brand standards, software stack, and specific needs.
2. Team Curation
Based on your requirements, we hand-pick a dedicated team of professionals with the right skills and experience for your firm.
3. System Integration
We onboard your new team members into your systems—from project management tools to communication channels—for a seamless start.
4. Execution & Scaling
Your team begins executing tasks under the guidance of your dedicated project manager, with regular check-ins to ensure perfect alignment.
Real Results for Design Firms Like Yours
Don't just take our word for it. See how we've helped interior design firms streamline operations, increase capacity, and boost profitability.
The Problem
A 5-person residential design firm was overwhelmed by administrative and drafting tasks. The principal designer was spending over 60% of her time on non-billable work, creating a bottleneck that prevented the firm from taking on new clients.
Key Challenges
- Inability to meet deadlines for drafting packages.
- Errors and delays in purchase order management.
- Lack of time for business development and client relations.
- High cost and risk associated with hiring a full-time local drafter.
Our Solution
We provided a dedicated 2-person remote team:
- One CAD specialist to handle all AutoCAD drafting and revisions.
- One administrative assistant to manage procurement, vendor communication, and scheduling.
- The team was integrated directly into the firm's project management software (Ivy).
- A dedicated project manager ensured seamless communication and quality control.
The Problem
A 25-person commercial design agency was struggling with inconsistencies and errors in their FF&E specification process, leading to incorrect orders and project delays. Senior designers were bogged down with tedious documentation work.
Key Challenges
- Lack of standardized FF&E specification sheets.
- Frequent procurement errors costing thousands per project.
- Senior designers spending valuable time on administrative tasks.
- Difficulty coordinating with a large number of vendors.
Our Solution
We deployed a specialized 3-person team focused on documentation and coordination:
- Developed and implemented a standardized template for all FF&E spec sheets.
- Took over the entire procurement process, from PO creation to delivery tracking.
- Acted as the single point of contact for all vendor communications.
- Provided weekly reports on procurement status and budget tracking.
The Problem
A large hospitality design group secured a major hotel project with an extremely aggressive timeline. Their in-house visualization team was at full capacity and could not produce the required volume of high-quality renderings in time for a critical client presentation.
Key Challenges
- An urgent need for 50+ photorealistic renderings (guest rooms, lobby, amenities).
- In-house team was already committed to other projects.
- The cost of outsourcing to a local rendering studio was prohibitive.
- Maintaining consistent quality and design intent across all visuals.
Our Solution
We provided an on-demand team of four 3D visualization artists:
- The team was dedicated solely to this project to ensure speed and focus.
- Utilized our time zone advantage to work on client feedback overnight.
- Established a clear communication protocol with the lead architect for daily reviews.
- Delivered renderings in batches for continuous client feedback and approval.
Fluent in the Tools of Your Trade
Our teams are proficient in the essential software and platforms that power modern interior design firms. We integrate into your existing tech stack seamlessly.
What Our Clients Say
"Partnering with LiveHelpIndia was the single best decision I've made for my business. It allowed me to offload the tasks I dreaded and rediscover my love for design. The quality of their work is exceptional."
Flexible Engagement Models That Fit Your Firm
We understand that every design firm has unique needs. Choose the model that aligns with your workflow, budget, and project pipeline.
Dedicated Team
Your own remote team that works exclusively for your firm. The best option for ongoing, consistent support.
- Fixed monthly cost for predictable budgeting.
- Deep integration and brand knowledge.
- Ideal for firms with a steady stream of projects.
On-Demand Hourly
Flexible, pay-as-you-go support. Perfect for firms with fluctuating workloads or specific, short-term tasks.
- Access to specialized skills without long-term commitment.
- Scale up support during busy seasons.
- Ideal for smaller firms or one-off project needs.
Project-Based
A fixed scope, fixed price model for a specific project. Best for large, well-defined deliverables like a full construction document set.
- Clear deliverables and timelines from the outset.
- No surprises with a fixed project cost.
- Ideal for large-scale projects with a defined scope.
Frequently Asked Questions
Our onboarding process is a deep dive into your brand. We review your past projects, brand guidelines, and preferred presentation styles. We create a dedicated "Brand Bible" for your team to reference, ensuring every deliverable, from a CAD drawing to a client presentation, aligns perfectly with your aesthetic.
We take security extremely seriously. We are SOC 2, ISO 27001, and CMMI Level 5 certified, adhering to the highest international standards for data security. All team members sign strict NDAs, and our secure infrastructure ensures your project files and client information are always protected.
Seamlessly. We integrate with your preferred communication tools, whether it's Slack, Microsoft Teams, or email. You'll have a dedicated Project Manager as your primary point of contact and can schedule regular video calls with your team during overlapping business hours to ensure clear and consistent communication.
Your satisfaction is our priority. We offer a free-replacement guarantee. If any team member is not a perfect fit for your needs, we will work with you to find a replacement quickly and ensure a smooth knowledge transfer at no additional cost to you.
Turnaround times depend on the complexity of the task. However, one of the key benefits we offer is a time zone advantage. You can assign tasks at the end of your workday, and our team can complete them overnight, having them ready for your review the next morning. We establish clear SLAs (Service Level Agreements) for different task types during onboarding.
Absolutely. Our philosophy is to adapt to you, not the other way around. Our teams are proficient in a wide range of industry-standard software (AutoCAD, Revit, SketchUp, Adobe Creative Suite) and project management platforms (Studio Designer, Ivy, Asana, Trello). During onboarding, we ensure your team is fully trained on your specific tech stack.
Ready to Reclaim Your Time and Scale Your Vision?
Let's discuss how a dedicated back office team can transform your firm's productivity and profitability. Schedule a free, no-obligation consultation with one of our specialists today.
Get Your Free Consultation