Data Entry & Automation Outsourcing Services
Stop letting manual data tasks drain your resources.
We combine AI-powered automation with expert human oversight to deliver 99.95% accuracy, cut operational costs by up to 60%, and free your team for high-value work.
Why Outsource Your Data Entry to LiveHelpIndia?
Drastic Cost Reduction
Leverage our offshore model and AI-driven efficiencies to reduce your data processing costs by up to 60%. Reinvest those savings into core business growth and innovation.
99.95% Accuracy Guaranteed
Our multi-tiered quality assurance process, combining AI validation with expert human review, ensures your data is clean, accurate, and reliable for critical decision-making.
Ironclad Data Security
Your data's security is non-negotiable. We are SOC 2, ISO 27001, and CMMI Level 5 certified, employing robust security protocols to ensure your information is always protected.
Rapid Scalability
Scale your data entry team from one to over a hundred professionals in as little as 48-72 hours. Effortlessly manage seasonal peaks and project demands without the overhead of hiring.
AI-Powered Automation
We go beyond manual entry. We deploy RPA, OCR, and machine learning models to automate repetitive tasks, extract data from complex documents, and accelerate your workflows.
24/7 Operations
Our global delivery centers operate around the clock, ensuring your data processing continues even when you're offline. Achieve faster turnaround times and meet tight deadlines consistently.
Focus on Core Competencies
Free your skilled in-house team from the burden of tedious data entry. Let them focus on strategic initiatives that drive revenue and competitive advantage while we handle the data.
Actionable Insights
We don't just process data; we help structure it. Our services provide clean, organized data ready for analysis, empowering you to uncover trends and make smarter business decisions.
Dedicated Support
You get a dedicated project manager as a single point of contact, ensuring seamless communication, transparent reporting, and a true partnership approach to your success.
Our Comprehensive Data Entry & Automation Services
From foundational data entry to sophisticated AI-driven automation, our services are designed to manage the entire lifecycle of your business data, ensuring accuracy, efficiency, and scalability.
Online & Offline Data Entry
High-volume, accurate entry of data from any digital or physical source into your desired platform (CRM, ERP, database, etc.).
- Ensures consistent data across all business systems.
- Handles massive volumes without compromising quality.
- Supports a wide range of formats and platforms.
Data Cleansing and Enrichment
We identify and correct errors, remove duplicates, and append missing information to enhance the quality and value of your existing datasets.
- Improves marketing campaign effectiveness and ROI.
- Ensures reliable data for analytics and reporting.
- Increases overall operational efficiency.
Data Conversion Services
Seamlessly convert your data from one format to another (e.g., PDF to Excel, paper to digital) while maintaining data integrity and structure.
- Makes legacy data accessible and usable in modern systems.
- Facilitates smooth data migration projects.
- Unlocks the value of information trapped in outdated formats.
Data Abstraction and Summarization
Our experts extract and summarize key information from large documents, reports, and articles, providing you with concise, actionable insights.
- Saves hundreds of hours in manual review time.
- Accelerates research and decision-making processes.
- Delivers critical information in an easy-to-digest format.
Invoice and Purchase Order Processing
Automated extraction of key data (vendor, amount, line items) from invoices and POs, followed by validation and entry into your accounting software.
- Reduces payment cycle times and improves vendor relations.
- Minimizes costly errors from manual entry.
- Provides real-time visibility into accounts payable/receivable.
Forms Processing (Digital & Scanned)
Accurate capture of data from various forms, including surveys, applications, registration forms, and insurance claims.
- Speeds up customer onboarding and application processing.
- Ensures high accuracy for regulatory and compliance forms.
- Digitizes and organizes large volumes of physical paperwork.
Medical and Insurance Claims Processing
HIPAA-compliant processing of medical records, claims, and billing information with utmost accuracy and confidentiality.
- Ensures compliance with healthcare data regulations.
- Reduces claim denial rates through accurate data entry.
- Streamlines the revenue cycle management process.
Legal Document Management
Indexing, organizing, and data entry for legal documents like contracts, case files, and compliance paperwork, ensuring easy retrieval and management.
- Creates a searchable, organized digital repository.
- Supports litigation readiness and e-discovery.
- Maintains confidentiality and document integrity.
eCommerce Product Data Entry
Managing product catalogs, including SKUs, descriptions, pricing, images, and specifications across platforms like Shopify, Magento, and Amazon.
- Ensures a consistent and professional online storefront.
- Improves product discoverability and SEO.
- Accelerates time-to-market for new products.
Real Estate Data Entry
Input and management of property listings, appraisal data, legal documents, and tenant information for real estate agencies and property managers.
- Keeps property databases accurate and up-to-date.
- Streamlines property management and sales workflows.
- Supports market analysis with clean, structured data.
CRM Data Entry and Maintenance
Ensuring your CRM (e.g., Salesforce, HubSpot) is a reliable source of truth by performing regular data entry, updates, and cleansing.
- Boosts sales team productivity and effectiveness.
- Improves customer segmentation and targeted marketing.
- Provides an accurate view of your sales pipeline.
Logistics and Shipping Data Management
Entry and verification of bills of lading (BOL), freight bills, shipping labels, and customs documents to streamline supply chain operations.
- Reduces shipping errors and delays.
- Improves inventory tracking and management.
- Ensures compliance with shipping and customs regulations.
Robotic Process Automation (RPA)
We design and deploy software 'bots' to automate rule-based, repetitive data entry tasks, freeing up human agents for more complex work.
- Operates 24/7 without errors or fatigue.
- Dramatically increases processing speed and throughput.
- Integrates with your existing systems without disruption.
Intelligent Document Processing (IDP)
Using AI and OCR, we extract and classify data from unstructured documents like contracts, emails, and reports where standard templates don't apply.
- Unlocks valuable data from complex, text-heavy documents.
- Handles variations in document layout and format automatically.
- Achieves straight-through processing for over 80% of documents.
AI-Powered Data Validation
We implement machine learning models to cross-reference data points, flag anomalies, and predict likely errors, adding an intelligent layer of quality control.
- Catches errors that manual checks might miss.
- Continuously learns and improves its accuracy over time.
- Provides a higher level of confidence in your data's integrity.
Our Success Stories
Client Overview
Innovate Apparel Co. is an e-commerce startup that saw explosive growth, leading to a product catalog of over 10,000 SKUs. Their small in-house team was overwhelmed with manually adding new products, updating inventory, and ensuring consistency across their Shopify store, Amazon, and Instagram Shop, leading to errors and delays.
Key Challenges
- Inconsistent product descriptions and specifications across platforms.
- Slow process for launching new collections, missing key sales windows.
- High rate of data entry errors (pricing, stock levels) leading to customer complaints.
- Inability to scale operations to handle seasonal peaks.
Our Solution
We deployed a dedicated team of 5 eCommerce data entry specialists who acted as an extension of their merchandising team. The solution included:
- Standardizing product data templates for all channels.
- Implementing a two-step verification process for all new product entries.
- Utilizing bulk product upload tools to accelerate the listing process.
- Providing 24-hour turnaround for all catalog update requests.
"LiveHelpIndia didn't just handle our data entry; they revolutionized our catalog management. We now launch products faster and with fewer errors than ever before. They are a true growth partner."
Client Overview
Global Freight Solutions processes thousands of invoices and BOLs weekly from a diverse network of carriers. Their accounts payable team was manually keying data from PDFs and scanned documents into their ERP system, a process that was slow, error-prone, and difficult to scale during peak shipping seasons.
Key Challenges
- High incidence of data entry errors leading to incorrect payments.
- Delayed payments to carriers, straining partner relationships.
- Lack of real-time visibility into shipping costs and liabilities.
- Significant overtime costs for the AP team during busy periods.
Our Solution
We implemented an AI-powered Intelligent Document Processing (IDP) solution combined with a human-in-the-loop verification team. The workflow was:
- Automated ingestion of invoices and BOLs from a dedicated email inbox.
- AI-powered OCR and machine learning models extracted and classified all key data points.
- Our team verified any low-confidence extractions, ensuring near-perfect accuracy.
- Clean, validated data was automatically pushed to their ERP system via an API.
"The move to automated processing with LiveHelpIndia was a game-changer. Our AP process is now faster, more accurate, and infinitely more scalable. We've cut costs and improved our carrier relationships simultaneously."
Client Overview
Mid-Atlantic Health Group was undertaking a major digital transformation initiative centered on a new EHR system. The primary obstacle was their vast archive of physical patient files, which needed to be scanned, indexed, and accurately entered into the new system while maintaining strict HIPAA compliance.
Key Challenges
- Massive volume of sensitive data requiring careful handling.
- Ensuring absolute accuracy in transcribing medical histories and personal information.
- Maintaining patient data privacy and adhering to HIPAA regulations.
- An aggressive timeline for the EHR system go-live date.
Our Solution
We established a secure, HIPAA-compliant workflow with a dedicated team trained in medical terminology and data privacy protocols. Our approach involved:
- Secure scanning of all physical documents at a certified facility.
- Using OCR technology for initial data capture, followed by a 100% manual verification and correction process by our team.
- A triple-check quality assurance protocol for all critical data fields (e.g., patient IDs, diagnoses).
- Secure, encrypted transfer of the final, structured data for import into the client's EHR system.
"We could not have completed our EHR migration without LiveHelpIndia. Their professionalism, attention to detail, and commitment to security were exceptional. They delivered a massive, complex project on time and with flawless accuracy."
Technology & Tools We Master
We combine human expertise with a powerful suite of modern technologies to deliver unparalleled accuracy and efficiency. Our teams are proficient in the tools that matter for data management and automation.
What Our Clients Say
The accuracy and speed of their data entry team are unmatched. They cleared a six-month backlog of invoices in just three weeks, completely transforming our AP department.
Outsourcing our product catalog management to LiveHelpIndia was the best decision we made. Our online store is now more accurate, launches new products faster, and our team can finally focus on marketing.
Their commitment to data security and HIPAA compliance gave us the confidence to outsource our medical records digitization. The project was a resounding success.
Frequently Asked Questions
We take security extremely seriously. Our operations are SOC 2 and ISO 27001 certified. We implement strict access controls, end-to-end encryption, regular security audits, and all our employees sign comprehensive non-disclosure agreements (NDAs). For sensitive projects, we can set up dedicated, isolated networks and virtual machines to meet your specific security requirements.
We guarantee a 99.95% accuracy rate for all our data entry projects. This is achieved through a robust, multi-layered quality assurance (QA) process that combines AI-powered validation checks with multiple rounds of human verification and review. For critical data, we employ a double-keying method where two separate operators enter the same data, and a third resolves any discrepancies.
Our business model is built for scalability. We maintain a large, cross-trained talent pool and can quickly scale your dedicated team up or down—often within 48-72 hours. This allows you to effortlessly manage seasonal peaks, special projects, or changing business needs without the financial burden and logistical challenges of hiring and training temporary in-house staff.
We offer flexible pricing models to suit your needs. The most common are:
- Full-Time Equivalent (FTE): A fixed monthly cost for a dedicated professional or team.
- Per-Unit/Per-Transaction: You pay a fixed price for each unit of work completed (e.g., per invoice processed, per record entered).
- Hourly Rate: An hourly charge for the resources used, ideal for projects with variable workloads.
We work with you to determine the most cost-effective model for your project.
Getting started is simple. It begins with a free, no-obligation consultation where we discuss your specific needs and challenges. We'll then conduct a small, paid pilot project to demonstrate our capabilities and fine-tune the workflow. This ensures we are perfectly aligned with your expectations before we proceed with a full-scale engagement. Contact us today to schedule your initial consultation.
Ready to Eliminate Manual Data Entry for Good?
Let's talk about your specific challenges. Schedule a free, no-obligation consultation with one of our automation experts. We'll analyze your current processes and provide a clear, actionable plan to increase efficiency, reduce costs, and improve data accuracy.
Schedule Your Free Consultation