Managed Coaching Outsourcing Services
Stop juggling administrative tasks, marketing chaos, and tech headaches. Reclaim your time, amplify your impact, and focus on what you do best: transforming lives.
Scale Your Coaching Business TodayTrusted by ambitious coaches and global brands:
Why Partner with LiveHelpIndia?
We're not just a service provider; we're your strategic growth partner. We integrate seamlessly into your business, handling the operational complexities so you can focus on client success and business expansion.
Deep Coaching Industry Expertise
We speak your language. Our teams understand the nuances of the coaching world, from client lifecycle management to the specific marketing funnels that convert. We don't need hand-holding; we bring solutions to the table from day one.
Ironclad Data Security & Confidentiality
Your client data and intellectual property are sacred. With CMMI Level 5, ISO 27001, and SOC2 compliance, we operate with enterprise-grade security protocols, ensuring complete peace of mind and client trust.
Transparent, Value-Driven Pricing
No hidden fees, no surprise charges. Our pricing models are clear, straightforward, and designed to provide a significant return on your investment. We focus on delivering measurable value that directly impacts your bottom line.
Dedicated, Proactive Support
You get a dedicated team that learns your business inside and out. We don't just react to tasks; we proactively identify opportunities for improvement and optimization, acting as a true extension of your team.
Seamless Integration & Workflow
We adapt to your tools and processes, not the other way around. Whether you use Kajabi, Thinkific, Acuity, or a custom CRM, our tech-savvy team integrates smoothly into your existing workflow, ensuring zero disruption.
Unmatched Scalability & Flexibility
Whether you're a solo coach ready to scale or a large coaching organization, our services grow with you. Easily scale your support team up or down based on launch cycles, client intake, or seasonal demand without the overhead of hiring.
AI-Powered Efficiency
We leverage the latest AI tools for administrative automation, marketing analytics, and content creation, boosting efficiency and providing you with data-driven insights to make smarter business decisions.
Proven Track Record of Success
Since 2003, we've helped thousands of businesses scale. Our long history, extensive client portfolio, and numerous industry awards are a testament to our commitment to quality and results.
Global Talent, Local Understanding
Benefit from a global talent pool of vetted experts while working with a team that understands the cultural and business context of your primary markets, especially in the US and Europe.
Our Comprehensive Coaching Outsourcing Services
We offer a complete suite of managed services designed to handle every non-coaching function of your business. Select the services you need to build a custom support system that fuels your growth.
Client Onboarding & Lifecycle Management
Create a "wow" experience for every client from the moment they sign up. We manage the entire client journey, ensuring they feel supported, valued, and engaged, which is critical for retention and referrals.
- Seamlessly process new client contracts and payments.
- Deliver welcome kits and onboarding materials promptly.
- Manage client communication and check-ins.
Calendar Management & Appointment Scheduling
Eliminate the back-and-forth of scheduling. We manage your calendar with precision, handling appointments, reschedules, and reminders, freeing up your mental energy and preventing double-bookings.
- Coordinate schedules across multiple time zones.
- Manage booking platforms like Acuity or Calendly.
- Send timely session reminders to reduce no-shows.
Email & Inbox Management
Transform your inbox from a source of stress into a streamlined communication hub. We filter, prioritize, and respond to emails on your behalf, ensuring important messages are never missed.
- Organize and tag emails for efficient workflow.
- Draft responses based on your guidelines.
- Escalate urgent communications for your attention.
Billing, Invoicing & Financial Admin
Ensure consistent cash flow without chasing payments. We handle all aspects of client billing, from generating invoices to following up on overdue payments, keeping your finances healthy and predictable.
- Set up and manage recurring payment plans.
- Process refunds and handle billing inquiries.
- Provide regular financial summary reports.
Customer & Community Support
Provide exceptional support to your clients and community members. We act as your front-line support team, answering questions and resolving issues promptly, fostering a positive and loyal community.
- Respond to inquiries via email, chat, and social media.
- Manage community forums or Facebook groups.
- Compile client feedback to improve your services.
Social Media Management
Build a powerful and engaging online presence without spending hours on social media. We manage your platforms, creating and scheduling content that attracts your ideal clients and builds your authority.
- Develop a content calendar aligned with your brand.
- Design graphics and write compelling captions.
- Engage with your audience and monitor comments.
Content Creation & Repurposing
Maximize the reach of your expertise. We help you create valuable content and repurpose it across multiple platforms, turning one piece of content into a dozen marketing assets.
- Transcribe videos into blog posts and show notes.
- Create audiograms and video clips for social media.
- Design lead magnets like PDFs and checklists.
Email Marketing & Newsletter Management
Nurture your audience and drive sales with professional email marketing. We manage your email list, design beautiful newsletters, and build automated sequences that convert subscribers into clients.
- Set up and manage platforms like Mailchimp or ConvertKit.
- Write, design, and schedule regular email campaigns.
- Analyze campaign performance to optimize results.
Lead Generation & Funnel Management
Create a predictable stream of qualified leads for your coaching programs. We build and manage your marketing funnels, from landing pages to follow-up sequences, ensuring a smooth journey for potential clients.
- Build and optimize landing pages for conversions.
- Set up and monitor automated email follow-ups.
- Track funnel metrics to identify areas for improvement.
Podcast & Video Production Support
Launch or grow your podcast or YouTube channel with professional support. We handle the time-consuming post-production tasks, so you can focus on creating great content.
- Edit audio and video files for quality.
- Write show notes and upload to hosting platforms.
- Create promotional assets for each episode.
Course & Membership Platform Management
Ensure your students have a flawless learning experience. We manage the technical side of your course or membership site, from uploading content to providing tech support to your members.
- Manage platforms like Kajabi, Teachable, or Thinkific.
- Upload course materials, videos, and worksheets.
- Assist members with login and access issues.
Website Maintenance & Updates
Keep your website secure, fast, and professional. We handle all the technical maintenance, including updates, backups, and content changes, protecting your most important digital asset.
- Perform regular plugin and theme updates.
- Conduct daily backups and security scans.
- Update text, images, and add new pages as needed.
CRM & Tech Stack Administration
Ensure your business technology works for you, not against you. We manage your CRM and other software tools, ensuring data is clean, integrations are working, and automations are firing correctly.
- Organize and maintain contact data in your CRM.
- Set up and troubleshoot software integrations via Zapier.
- Build automated workflows to save you time.
Webinar & Live Event Technical Support
Run flawless webinars and virtual events. We manage the technical setup and provide live support during your events, so you can focus on delivering your content with confidence.
- Set up registration pages and reminder emails.
- Manage the webinar platform (e.g., Zoom, Demio).
- Assist attendees with technical issues during the event.
Data & Analytics Reporting
Make informed decisions based on data, not guesswork. We compile key metrics from your marketing, sales, and client activities into easy-to-understand reports, giving you a clear picture of your business performance.
- Track website traffic and conversion rates.
- Monitor email marketing and social media engagement.
- Create a custom monthly dashboard of your key KPIs.
Our Simple 4-Step Onboarding Process
We make getting started effortless. Our streamlined process ensures we understand your needs deeply and get your dedicated support team up and running in record time.
1. Discovery & Strategy Call
We start with a deep-dive consultation to understand your business, goals, challenges, and existing workflows. This allows us to map out the perfect support strategy tailored to your specific needs.
2. Team Matching & Assembly
Based on your requirements, we hand-pick a dedicated team of specialists from our pool of vetted experts. You'll get the right skills and experience for every task, from admin to marketing to tech.
3. System Integration & Training
Your new team gets to work integrating with your systems and tools. We document your processes and create a centralized knowledge base, ensuring a seamless and efficient workflow from day one.
4. Launch & Continuous Optimization
Your team is fully operational. We hold regular check-ins to monitor performance, provide reports, and proactively suggest ways to optimize processes, ensuring we're always driving maximum value for your business.
Results That Speak for Themselves
Don't just take our word for it. See how we've helped coaching businesses like yours streamline operations, accelerate growth, and achieve their goals.
Client Overview
Ascend Leadership is a boutique coaching firm serving C-suite executives at Fortune 500 companies. The founder, a highly sought-after coach, was overwhelmed by administrative tasks, which limited her ability to take on new clients and develop new programs.
The Challenge: Growth Bottleneck
- Complex scheduling across multiple international time zones.
- Inconsistent client onboarding and follow-up processes.
- Time-consuming preparation of materials for coaching sessions.
- Lack of a systematic approach to marketing and lead nurturing.
Our Solution: A Fully Managed Operational Hub
- Implemented a centralized scheduling system managed by a dedicated assistant.
- Developed and executed a standardized, high-touch client onboarding workflow.
- Managed content creation, including formatting presentations and transcribing session notes.
- Launched a targeted LinkedIn content strategy and managed a monthly insights newsletter.
Client Overview
Titan Transformation is an online fitness coaching brand founded by a well-known personal trainer. He wanted to launch a signature high-ticket group coaching program but lacked the technical and administrative capacity to execute it successfully.
The Challenge: From Expert to Entrepreneur
- No existing sales funnel or marketing automation.
- Difficulty managing a growing social media presence and lead flow.
- Lack of experience with course platforms and membership site tech.
- Inability to provide timely support to a large group of students.
Our Solution: End-to-End Launch & Program Management
- Built a complete sales funnel with landing pages, email sequences, and checkout integration.
- Managed a multi-channel social media campaign to drive launch registrations.
- Set up and managed the entire course platform on Kajabi, including content uploading.
- Provided dedicated community management and technical support for all new members.
Client Overview
Growth Catalyst is a fast-growing agency with over 15 business coaches. Their rapid expansion led to operational chaos, with inconsistent processes, scheduling conflicts, and administrative overload for their coaching team.
The Challenge: Scaling without Breaking
- No centralized system for managing clients and coach schedules.
- Inconsistent branding and quality in client-facing materials.
- High administrative burden on coaches, taking time away from coaching.
- Difficulty tracking key business metrics across the entire agency.
Our Solution: Centralized Operations & Coach Support
- Implemented and managed a central CRM and project management system for the whole team.
- Created a library of branded templates for proposals, reports, and presentations.
- Provided a dedicated support pod to handle admin, scheduling, and billing for all coaches.
- Developed a centralized dashboard to track client results, coach utilization, and agency revenue.
Industries We Empower
We provide specialized support for coaches and consultants across a wide range of niches, understanding the unique challenges and opportunities within each.
Business & Executive Coaches
Health & Wellness Coaches
Life & Career Coaches
Marketing & Sales Coaches
Financial Coaches
Relationship Coaches
Educational Consultants
Creative & Performance Coaches
Technology & Platforms We Master
Our teams are proficient in the entire tech stack that powers a modern coaching business. We manage your tools so you can focus on your clients.
What Our Clients Say
"The level of professionalism and proactive support is unlike any other service I've tried. My virtual assistant from LiveHelpIndia doesn't just complete tasks; she anticipates needs and improves my processes. It's been a total game-changer for my productivity."
"I was drowning in admin before I found LiveHelpIndia. They now handle my entire client onboarding and scheduling process, which has freed up at least 10 hours a week. The quality of their work is consistently excellent, and my clients have noticed the improved experience."
"Their social media management service has been phenomenal. My online presence has grown significantly, and I'm attracting higher-quality leads than ever before. They understood my brand voice immediately and create content that truly resonates with my audience."
"The technical support for my course launch was flawless. From setting up the Kajabi platform to managing webinar tech and supporting my students, the team handled everything. It allowed me to focus 100% on teaching and resulted in my most successful launch yet."
"As a creative, the business side of things can be overwhelming. LiveHelpIndia's team manages my billing, contracts, and client communication with incredible efficiency. Knowing that the operational side of my business is in such capable hands gives me immense peace of mind."
"The security and confidentiality they provide were major factors for me. Working with high-profile clients means data protection is non-negotiable. Their ISO and SOC2 certifications gave me the confidence I needed, and their performance has been impeccable."
Meet Some of Our Coaching Support Experts
Our team is composed of dedicated professionals with specialized skills in administration, marketing, and technology, all trained to support the unique needs of coaching businesses.
Angela J.
Senior Manager, Client Operations. Expert in streamlining client lifecycle management and building high-touch onboarding systems.
Anil S.
Lead, Certified Growth Hacker. Specializes in developing and executing lead generation funnels and email marketing campaigns for coaches.
Pooja J.
Manager, UI/UX & Content. Expert in managing course platforms like Kajabi and creating engaging content for social media.
Dilip B.
Manager, Customer Experience. Leads our community management and client support teams, ensuring exceptional service delivery.
Flexible Engagement Models
Choose the model that best fits your business stage and support needs. All our plans are flexible and can be scaled as you grow.
Solo Coach Kickstarter
Perfect for the individual coach who is overwhelmed with daily admin and needs to reclaim their time to focus on coaching and client acquisition.
- Part-time dedicated assistant (20 hrs/week)
- Core administrative support
- Calendar & email management
- Basic social media scheduling
Growth Partner Plan
Designed for established coaches and small teams looking to scale their marketing efforts, launch new programs, and systematize their operations.
- Full-time dedicated assistant or small team
- All Kickstarter services, plus:
- Marketing & tech support
- Launch management & funnel building
Agency & Enterprise Solution
A comprehensive, fully-managed solution for coaching agencies and large organizations requiring a dedicated, multi-skilled team to run their entire backend operations.
- Custom-built, scalable team
- All Growth Partner services, plus:
- Dedicated project manager
- Advanced analytics & reporting
Frequently Asked Questions
Have questions? We have answers. Here are some of the most common inquiries we receive from prospective clients.
We take data security and confidentiality extremely seriously. Our operations are compliant with top international standards, including ISO 27001 (Information Security) and SOC2. All team members sign strict NDAs, and we utilize secure, encrypted systems for all data handling and communication. Your business and client information are protected by enterprise-grade security protocols.
Your satisfaction is our top priority. While we have a rigorous vetting and matching process to ensure a great fit, we understand that chemistry is important. If you're not completely satisfied with your assigned team member, we offer a free and seamless replacement, including zero-cost knowledge transfer to ensure a smooth transition with no disruption to your business.
Absolutely. We customize working hours to align with your needs and time zone. Whether you're on the US East Coast, West Coast, or in Europe, your dedicated team will be available and working during your core business hours to ensure seamless collaboration and communication.
We adapt to your preferred communication methods. Most clients use a combination of email for standard communication, a shared Slack or Microsoft Teams channel for real-time collaboration, and project management tools like Asana or Trello for task tracking. We also schedule regular video check-in calls to ensure alignment and review progress.
You can delegate almost any non-coaching task. This includes administrative work (scheduling, email management, billing), marketing activities (social media, content creation, email campaigns), and technical tasks (website updates, course platform management, CRM administration). Our goal is to take everything off your plate that doesn't require your unique coaching genius.
Our onboarding process is designed to be fast and efficient. After our initial discovery call, we can typically assemble your team and have them integrated into your systems within 5-7 business days. We prioritize a thorough but swift setup to start delivering value to your business as quickly as possible.
Ready to Reclaim Your Time and Scale Your Impact?
Let's build your ideal support system. Schedule a free, no-obligation consultation with one of our strategists to discover how our managed outsourcing services can transform your coaching business.
Get Your Free Growth Blueprint